Business Operations Specialist - Active Security Clearance Required

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Pay Range

$84,960 - $110,040 Annually

Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.

Job Description

We have openings for Administrators to directly support the program sections of the Weapon Simulation and Computing (WSC) Program. You will be an integral member of a highly dynamic program and will work independently following established procedures to assess business, operational and organizational requirements and deliverables and apply general knowledge of policies, procedures, and practices to develop, improve and implement operational activities. These positions are within the Weapons and Complex Integration (WCI) Directorate.

In this role you will

• Review a variety of documentation for adherence to policy and to ensure consistency, lead implementation of corrective actions and represent program management with correspondence, coordinating, communicating, and disseminating information in collaboration with WSC Program Administrator.
• Collect, validate, interpret, and analyze business, operational and/or organizational planning data in support of strategic and/or workforce planning activities for the work unit.
• Establish and maintain databases, spreadsheets, and tracking/filing systems utilizing Confluence and Microsoft Teams.
• Lead the coordination and execution of classified program reviews, meetings, workshops, and conferences of a technical nature.
• Serve as a representative for internal and external committees.
• Analyze and interpret institutional and organizational policies and procedures.
• Serve as back-up support to the administrative team and WSC Program Administrator.
• Develop and implement plans to promote culture, diversity, equity and inclusion.
• Perform other duties as assigned.

Qualifications

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines, and demonstrated ability to work effectively with short deadlines and frequent interruptions.
• Effective analytical, research, problem solving and decision-making skills necessary to independently advise, resolve, recommend, and approve appropriate actions to implement solutions.
• Effective interpersonal, verbal, and written communication skills necessary to interact tactfully and effectively with all levels of personnel, internal and external to the Laboratory, and to explain and obtain consent and action on complex matters, achieving desirable outcomes.
• Experience leading administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through.
• Advanced knowledge of personal computers and associated software including Microsoft Office applications and experience developing reports for use in management decision making.
• Demonstrated leadership and commitment to diversity and fostering an inclusive and equitable organization.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.